User Guide / Help

Glossary

Term	Meaning
Adjustment	A change to stock without a purchase or sale — breakage, loss, a recount.
Alert quantity	The stock level at or below which a product counts as low.
Audit	A stock count that records the difference (variance) between counted and recorded stock.
Backorder	Goods ordered from a supplier but not yet received.
Branch	A shop location that sells.
Combo	A product made of other products, sold under one SKU.
Contact	A customer, a supplier, or both.
Credit note	The ETA document for a return of an e-invoiced sale.
Draft	A sale saved to finish later; it takes no stock or money.
e-Invoice / e-Receipt	The ETA documents for a sale to a business (with a tax number) / to anyone else.
Exclusive / Inclusive	Whether a price is before tax (tax added on top) or already contains the tax.
Landed cost	A product's cost including its share of shipping and other purchase charges.
Ledger	A running statement of amounts charged and paid — for a contact, or for an account.
Location	A branch or a warehouse.
Opening stock	The quantity of a product you held when you started using ekPOS for it.
Price list	Agreed prices for particular customers or groups.
Proforma	A proforma invoice; it reserves stock but takes no money.
Quotation	A price quote saved as a sale; it takes no stock or money.
Reference	A document's number, such as `INV-00001` or `PO-00003`.
Register	A cashier's POS session, from opening to closing the drawer.
Role	A named set of permissions given to users.
Serial number	The unique number of one unit of a product, recorded when it is sold.
SKU	Stock Keeping Unit — your own code for a product or variant.
Transfer	Moving stock from one location to another.
Variable product	A product sold in variants, such as colours or sizes.
Variant	One version of a variable product, with its own SKU, price and stock.
Warehouse	A store-room location, which can be divided into zones.
Zone	A part of a warehouse, such as an aisle.